NOTICE ABOUT HOW WE USE YOUR PERSONAL INFORMATION
We are the data controller of personal information about you.
We are Lancaster & Morecambe College and our address is Morecambe Road, Lancaster, LA1 2TY.
Our Data Protection Officers are Angela Bathgate and John Pollard. If you have any questions about this policy or the ways in which we use your personal information, please contact our Data Protection Officers at:
Angela Bathgate: a.bathgate@lmc.ac.uk / 01524 521303
Peter France: p.france@lmc.ac.uk / 01524 521355
This privacy notice has been prepared in accordance with the UK General Data Protection Regulation (EU) 2016/679 (“UK GDPR”) and the Data Protection Act 2018.
As part of your admission to the college we may collect your personal details including name, address, date of birth, email address, work assessment data, dates of attendance, exam/test results, religion, ethnicity, health information, doctor’s details, behaviour record, sex-related information, genetic data, and special needs details and photograph.
We will use your information to manage and administer your education. This will include putting together class lists, for sending event invitations, for communicating with you, for dealing with admissions, for putting together reports and registers, to check entrance exam results, to allocate you to the correct classes for assessments, to make arrangements for exams or visits, to consider whether to offer places to students, to consider whether special provision or assistance is required for exams and visits and to be able to tell other colleges your attendance dates if you leave.
We will also use it for the purposes of fulfilling our safeguarding responsibilities.
Generally, the information is processed as part of our public interest task of providing education to you.
Where that information is special category personal information (e.g. Medical information) we will process it because there is a substantial public interest for us to do so.
As detailed in the college data retention/archiving guidelines.
We may share the personal information that you give us with other organisations as necessary to be able to fulfil our public interest task of providing education to you.
As part of our administration of the college we may collect your personal and educational details including your name, address, email address, date of birth, exam results, attendance, union membership, sports team membership, photo, work assessment data, dates of attendance, religion, ethnic origin, health records/conditions (inc. Mental health), doctor’s details, behaviour record, special needs details and sex-related data.
We will use your information to manage and administer your education. This will include information for making registers, class lists, trip lists, communications, reports, employer information (for example for apprentices and day release students) and to identify pupils who cannot be used for marketing photos.
We will also use it for the purposes of fulfilling our safeguarding responsibilities, and in the current Covid-19 crisis to support the NHS Test and Trace requirements.
Generally, the information is processed as part of our public interest task of providing education to you.
Where that information is special category personal information (e.g. Medical information) we will process it because there is a substantial public interest for us to do so.
As detailed in the college data retention/archiving guidelines.
We may share the personal information that you give us with other organisations as necessary to be able to fulfil our public interest task of providing education to you and with NHS Test and Trace where requested.
In order to manage the financial affairs of the college we collect and hold the following information about you: funding information, details of household income and bank details.
We will use your information to ensure your place is appropriately funded, you receive the bursary and support funds you are entitled to, and to pay/receive payment from you.
Generally, the information is processed as part of our public interest task of providing education to you.
Where that information is special category personal information (e.g. Medical information) we will process it because there is a substantial public interest for us to do so.
As detailed in the college data retention/archiving guidelines.
We may share the personal information that you give us with other organisations as necessary to be able to fulfil our public interest task of providing education to you and with NHS Test and Trace where requested.
As part of the delivery of our courses to you, our staff will collect (e.g. For marking purposes), the work that you create. In addition, when you use the IT systems we provide you with access to, we will process the data you input.
We will use your information for the purposes of teaching you and measuring your achievements.
We will also use it for the purposes of fulfilling our safeguarding responsibilities, and in the current Covid-19 crisis to support the NHS Test and Trace requirements.
Generally, the information is processed as part of our public interest task of providing education to you.
As detailed in the college data retention/archiving guidelines.
We may share the personal information that you give us with other organisations as necessary to be able to fulfil our public interest task of providing education to you and with NHS Test and Trace where requested.
To maintain our alumni network we collect and hold information about you, including name, address, date of birth, email address, telephone number and former school information.
We will use your information to manage and administer our alumni network and to send you information about the courses we provide and college recruitment events which may be of interest to you.
Generally, the information is processed on the basis of your consent.
We will not keep your personal information for longer than we need it for the purposes we have explained above.
We will share your personal information with third parties required to provide our services to you.
We do not store or transfer your personal data outside Europe.
We do not make automated decisions using this personal data.
Notice About How We Use Your Personal Information
We are the data controller of personal information about you. We are Lancaster & Morecambe College. Our address is Morecambe Road, Lancaster, LA1 2TY.
Our Data Protection Officers are Angela Bathgate, Director of HR Strategy & Support, and John Pollard, Head of Finance & Procurement. If you have any questions about this policy or the ways in which we use your personal information, please contact our Data Protection Officers at:
Angela Bathgate - a.bathgate@lmc.ac.uk - 01524 521303
Peter France (Vice Principal Finance & Resources) - p.france@lmc.ac.uk - 01524 521355
This privacy notice has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Act 2018.
The notice sets out how we use your personal information as your employer or when you apply for a job with us and in particular:
The Information That You Give Us
We will collect personal information from you when you apply for a job with us. This will include your:
name | address | phone number | |
current employment details | all past employment details | education & qualifications | |
equal opportunities information (optional) including gender; ethnicity; disability |
If you are invited for interview,
If you are successful at interview, but before you start work, additional personal information collected will include:
references | Disclosure Barring Service check |
Barred List/List 99 check | Pre employment Health Questionnaire/Medical Report |
Prohibition Teaching Check where applicable | Date of birth |
We will collect additional personal information from you when you are a new starter and become an employee of the College.
This will include:
NI number | next of kin and contact details | employment terms & conditions |
start date | student loan details | changes to your terms & conditions |
bank details | annual leave records | certifications / qualifications |
photo | occupation/department | marital status & previous surname(s) |
pension details | appraisal/performance records | disciplinary, grievance, capability records |
flexible working | parental leave requests | maternity/paternity/adoption records |
job descriptions | medical information | accidents and injuries at work |
offer letters | return to work notifications | sickness absences |
exit interviews | recruitment information | working time information |
The Uses Made Of Your Personal Information
We will use your personal information set out above as follows:
We treat your personal information with confidentiality and we do not use it for any other purposes.
The Legal Basis On Which We Collect And Use Your Personal Information
We collect and use your personal information on the basis that it is necessary for performing our employment contract with you, or it is necessary to take steps before entering into the contract with you. We also collect and use your personal information on the basis that we need to do so in order to comply with our legal obligations.
Where we collect your special category personal information, we do this on the basis that it is necessary for the purposes of carrying out our obligations in the field of employment law. The special category personal information we collect includes:
racial or ethnic origin | facial image |
physical / mental health | criminal records |
trade union membership (only where subscriptions are to be deducted through payroll) |
How Long We Keep Your Personal Information
We will not keep your personal information for longer than we need it for the purposes we have explained above.
When you apply for a job with us, but your application is unsuccessful, we will keep your personal information for 12 months.
When you are an employee, we will keep your personal information for as long as you work with us and then after you leave, we will keep your personal information for 6 years. The exception to this is the copy of your Disclosure and Barring Service certificate, which is destroyed after 6 months.
How We Share Your Personal Information
We may share the personal information that you give us with the following organisations (or types of organisation) for the following purposes.
Data Sharing for Funded Projects
The College is sometimes successful in funding bids to deliver specific projects. In order to draw down the funding, we are usually required to provide evidence of staff resource spending in order to deliver project outcomes. This means that from time to time, we may supply to trusted partners within the project, or directly to the funding provider, in relation to a small number of staff, the following:
Name | Employer NI & pension costs |
Gross FTE salary | Individual net pay |
Actual gross monthly pay | Job description |
How We Transfer Your Personal Information Outside Of Europe
We do not store or transfer your personal data outside of Europe.
Your Rights Over Your Personal Information
You have a number of rights over your personal information, which are:
Changes To Our Privacy Policy
We keep our privacy policy under regular review. Amended versions will be published alongside our job application form for future applicants; as an employee, you will be notified of any changes to this privacy policy in the future by email or via a message on the staff intranet.
As part of your visit to the College we store and use your personal details and information about your visit for the purposes of managing and operating the College, fulfilling our safeguarding responsibilities.
We use CCTV at our buildings for the purposes of crime prevention, security and health and safety and, accordingly, will capture imagery of visitors to the College.
Except in the circumstances highlighted below, we process this information on the basis of our legitimate interests:
We have a legitimate interest in wishing to interact with you to manage and operate effectively our College and to ensure that the College is safe and secure for all persons visiting and;
To be able to do so, we need to understand details of who is in the building and to be able to communicate with them.
Where we are required by law to hold certain records, then we collect and hold those records to comply with that legal obligation.
We will only keep your information for as long as is required for the purposes identified above.
We may share the personal information that you give us with the Emergency Services in the event of an emergency and with NHS Test and Trace where requested.
We do not store or transfer your personal data outside Europe.
We do not make automated decisions using this personal data.
The College has a number of commercial outlets that provide valuable work experience for our students. These include the Bay Restaurant and Hair and Beauty salons. This notice aims to give you the information on how we collect and process the personal data that you provide when you use these services.
As customers of the College commercial outlets we will collect a range of personal information from you dependent on the services you use, in the form of:
We will use your data to:
We will collect and process your personal information so as to be able to fulfil our contract with you for the purposes of the service or product purchased.
Any other marketing we carry out will be on the basis of consent.
We will not keep your personal information for longer than we need it for the purposes we have explained above.
We will not share your personal information with and third parties, other than if legally required.
We do not store or transfer your personal data outside of Europe.
We store and use your information for the purposes of managing our suppliers in respect of the supply of goods and services that our College may need.
In order to engage and manage our suppliers, where you are a supplier (or where if it is a company, you are its representative) we collect and store your contact information and, where appropriate, your bank account details.
You may also be asked to provide details of your occupation and your CV.
In addition, where you visit a building we will collect and process the information set out in the “visitor to our College” section above for the purposes of managing and operating the College, fulfilling our safeguarding responsibilities.
Except in the circumstances highlighted below, we process this information on the basis of our legitimate interests:
We keep your personal information for as long as you remain one of our suppliers.
We may share the personal information that you give us with potential customers for the purpose of providing testimonial references.
We do not store or transfer your personal data outside Europe.
We do not make automated decisions using this personal data.
We keep our privacy policy under regular review and will update it from time to time to make sure it remains up-to-date and accurate.
You have a number of rights over your personal information, which are:
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example your computer or mobile phone. These include small files called cookies. They cannot be used to identify you personally.
These pieces of information are used to improve services for you through, for example:
Google Analytics
Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage. This to ensure that the website is available when you want it and fast. For further information on the cookies set by Google Analytics, go to the Google code website.
Javascript
Javascript is used for some website features like pop-ups and photo galleries.
Cookies from other websites, including social networking
During your visit to the site you may notice some cookies that are not related to this website. This happens when you visit a page with content embedded from a third party (for example Twitter feed) or use some of the links to social networking sites (for example Facebook). These websites may place cookies on your computer.
LMC does not control how a third party uses its cookies. You should check these third party websites' privacy policies for more information about their cookies.